Sat 11 Aug 2018 (rain or fine!).
Prizegiving 4pm; AGM 4:30pm.
The meeting will take about 45 minutes max and is followed by afternoon tea.
Preceding the AGM (at 4pm) will be presentation of awards to Senior players.
If you are club champion and prizewinner, please make an effort to attend.
If you believe that low cost volunteer-based sports clubs are of benefit to the wellbeing of all, then please try and attend the AGM. Without a quorum, the AGM cannot proceed.
- To confirm the minutes of the Annual General Meeting held on the 12nd Aug 2017
- President’s Report
- To receive and adopt the Annual Report, Statement of Accounts and Balance Sheet for Financial Year ended 30th April 2018
- Appointment of Auditor
- Set the annual subscriptions for 2018-2019 season
- To elect the Executive and Officers for the 2018-2019 season in accordance with the Club Constitution
- Affiliation to Tennis Canterbury
Motion ”That Avonhead Tennis Club remains affiliated to Tennis Canterbury Region Incorporated”
- Amendment to Constitution
Motion “That clause “10 AUDITOR: An Auditor shall be appointed at the Annual General Meeting.” be replaced with “10 FINANCIAL STATEMENTS: The Annual Financial Statements and Accounts shall be reviewed by a suitably qualified independent person or organization appointed at the Annual General Meeting or a Special General Meeting.”
- General Business
Explanation of the proposed Amendment
The current Audit clause was written at a time when the responsibilities on an Auditor were much less onerous. Many smaller incorporated societies have now amended their constitutions, changing the terms from Audit to Review. A review has a lower level of obligation on the reviewer, compared to an Audit and so should be considerable cheaper. In general, the Gaming and other Trusts are satisfied with Reviewed Accounts.
The committee can decide to enhance the standard of a Review to that of an Audit.
The Registrar of incorporated Societies doesn’t require our financial statements to be audited or reviewed.
Many club constitutions allow the committee to select an alternative Reviewer (or Auditor) if the appointed one subsequently cannot perform the duties. This Motion does require a SGM to determine a replacement.
The club has been very fortunate in that Ainger-Tomlin (Chartered Accountants) have kindly donated their services for 12 years. But this cannot continue forever and concludes this year. The estimated fee for a Review is $1700 and a full Audit is $2100 (both plus GST).
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